Tom, is of course, an entirely fictional character (sorry ladies). In the long term, Tom wants to escape the rat race and live the 4-Hour Work Week lifestyle.Īs a trendy up-and-comer Tom has an iPhone, iPad and a Macbook Pro, and is a huge fan of Apple. Sometime in the next year, Tom wants to buy a condo near his workplace in downtown LA, and he wants travel around the world. In his spare time, Tom blogs about his personal life (as a single guy in LA), he reads business and self-help books and hangs out with his buddies. Mary the content producer extraordinaire, Jenny the social marketing intern from UCLA, and Nick the internet marketer, all work on Tom’s team. Tom reports directly to David, the CEO of the company. Tom works the standard office hours of 9-5-sometimes-really-late, and his main role is to bring in new leads through online channels for the company. He works for a small boutique web design firm, specializing in online marketing management. He’s a little rough around the edges, but sports a 5 o’clock shadow and sharp dress sense. Tom Jenkins is good-looking bloke in his late 20s, living in Los Angeles. Next week, you’ll get Thanh’s (very different) view of how to do this. In this article, I’ll be covering how go set up OmniFocus preferences, folders and projects, contexts (and why I use the contexts that I do), the toolbar and some general organizing principles. Advanced ninja tips and tricks: you’ll have to wait and see.Devices and workflow: how to use OmniFocus on your iPhone, iPad and desktop, in perfect synchronization.Custom perspectives: how to leverage perspectives for optimal efficiency.Getting Things Done (GTD) and OmniFocus: how to handle new incoming data and tasks, and how to maintain your OmniFocus system with reviews and daily task management.How to get started with OmniFocus: how to go from random ideas and thoughts floating around in your head, on paper, on post-it notes, on the back of cocktail napkins… to having an organized hierarchy of tasks and ideas inside OmniFocus, ready for work.This is what we’ll be covering over the next ten weeks: But as with most things, everyone uses it in a different way. OmniFocus is extremely customizable and powerful. You’ll be getting one article a week, alternating between Thanh and myself. Click here for more information.īecause you all asked for it, we’re putting together this ten-part series to show you how we use OmniFocus from start-to-finish. It’s our guide that is simple, practical and it has a lot of field-tested workflows and solutions to help you use OmniFocus the right way. If you are looking for a shortcut to use OmniFocus the right and effective way, check out OmniFocus Premium Posts. This is also the task manager of choice of our Dojo, our productivity community, members.ĮDIT: Here is part 2 of getting started with Omnifocus and here is our full list of articles on using Omnifocus. For this reason, it’s the task manager of choice here at Asian Efficiency, and we’ve spent a lot of time experimenting with how to use it at its best. It’s everything you could ever want in a task manager – and more. Welcome to the first article in our ten-part series on OmniFocus.įor those of you who don’t know, OmniFocus is the most kick-ass task management system ever created. Click that service, and an* add shortcut** button appears which you can use to assign a keyboard shortcut.Share 0 Welcome to Asian Efficient OmniFocus In there, you should see an item for the OmniFocus Send to Inbox service. In the left pane, click on Services, and on the right scroll down until you see the group of Text services. In that window, you’ll see two panes: on the left is a list of shortcut categories, and on the right is an outline of items within that category. Click Set Shortcut to open these instructions as well as a window for the Keyboard section of macOS System Preferences.ĭue to the macOS sandboxing security protocol, apps aren’t allowed to customize the keyboard shortcuts for their own services-such as the OmniFocus “Send to Inbox” service-which is why you need to do the rest of this on your own. From the OF manual: Setting Up a Clippings ShortcutĪt the bottom of in OmniFocus you’ll find a setting for the Clippings Shortcut. But the shortcut key has to be set up through system settings. The service has been working great for me. I had discovered this the hard way b/c the mail clipper stopped working for me. Maybe that’s where you were having the trouble. Sometime since OF3, OmniFocus eliminated that old mailclipper (clip-o-tron?) and replaced it with a new system service. So, I add this just for the general discussion surrounding OF’s built-in methodologies for accomplishing this. This is probably irrelevant to you b/c you have your KM palette set up the way you want it.
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